Stay Connected with Your Clients

Send branded emails to hunters and contacts without leaving HuntDocs. Target the right audience, personalize every message, and track who opens, clicks, and engages — all built into your outfitter CRM.

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Smart Targeting

Filter by camp, species, year, weapon type, or list. Reach exactly who you need to reach.

Personalized

Merge tags automatically insert each client's name. Every email feels personal.

Full Tracking

See who opened, clicked, bounced, or unsubscribed. Know exactly how your emails perform.

Compliant

Only opted-in clients receive emails. Unsubscribes are handled automatically.

How Email Marketing Works

1

Target

2

Compose

3

Track

Choose your audience with filters and lists.

myhuntdocs.com/email/send

Write your message or load a saved template.

myhuntdocs.com/email/send

See opens, clicks, and engagement in real time.

myhuntdocs.com/email/tracking

One Platform. Everything Connected.

Standalone email tools don't know your hunters. HuntDocs Email Marketing is built into your CRM — your clients, hunt history, and lists are already here. No exports. No copy-paste. No extra subscriptions.

		Mailchimp	Constant Contact
Email Marketing Basics
Send bulk emails
Open & click tracking
Reusable templates
Unsubscribe management
Built-In CRM
Client records included
No list exports needed
Filter by hunt history (species, year, camp)
Filter by weapon type
Filter by contact/lead status
Personalization from client data
All-in-One Platform
Invoicing & payments
E-signatures & waivers
SmartForms (deposits + signatures + data)
Hunt calendar & scheduling
Document storage
Staff management
Built for Outfitters
Designed for hunting & fishing outfitters
No additional subscription required

Included | Limited / Requires setup | Not available

Everything You Need to Stay Connected

Professional email marketing without the complexity.

Smart Audience Builder

Filter by camp, species, year, week, weapon type, hunt unit, or contact status. Combine hunters and contacts in one send.

Lists

Organize clients into reusable lists — VIP hunters, repeat customers, prospects, or any group you define.

Templates

Save messages you send often. Load a template, make quick edits, and send — no rewriting from scratch.

Personalization

Merge tags insert each client's first name, last name, or your outfitter name automatically.

Branded Emails

Your logo, your colors, your name. Emails look like they came from you — because they did.

Preview & Test

Preview your email before sending. Send a test to yourself to see exactly what clients will receive.

Know What's Working

Open Tracking

See how many people opened your email and who they are.

Click Tracking

Track which links get clicked and how often. See your top-performing content.

Delivery Reports

Know exactly how many emails were delivered, bounced, or marked as spam.

Unsubscribe Management

Unsubscribes are handled automatically. Invalid addresses are removed from your lists.

Per-Message Analytics

Click into any message to see detailed recipient-level engagement data.

myhuntdocs.com/email/tracking

What Will You Send?

Outfitters use HuntDocs Email Marketing to stay connected year-round.

Hunt Availability Updates Season Opening Announcements Welcome Letters Directions to Camps and Lodges Pre-Hunt Reminders Post-Hunt Thank You Notes Deposit Due Reminders Tag Deadline Alerts Referral Requests Special Offers Cancellation Waitlist New Trips Offerings Newsletter Updates Year-End Recaps

Frequently Asked Questions

Do I need a separate email marketing tool?

No. HuntDocs Email Marketing is built into your CRM. You don't need Mailchimp, Constant Contact, or any other tool. Everything works with the hunters and contacts already in your account.

Can I send to both hunters and contacts?

Yes. The audience builder lets you include hunters, contacts, or both. You can also filter by lists, hunt history, contact status, and more — combining audiences in any way you need.

How do I know if someone opened my email?

The Email Tracking dashboard shows open rates, click rates, and engagement for every message you send. Click into any message to see exactly who opened it and what they clicked.

What happens when someone unsubscribes?

Unsubscribes are handled automatically. The client's opt-in status is updated in your CRM, and they won't receive future marketing emails from you. This keeps you compliant and protects your sender reputation.

Can I save emails to use again later?

Yes. Save any email as a template. Next time you need to send a similar message, load the template, make any adjustments, and send. Great for recurring communications like season announcements or deposit reminders.

Will my emails look professional?

Absolutely. Emails are automatically branded with your company name and logo. You can customize the header image and background color to match your brand. Recipients see a polished, professional email — not a generic blast.

Is there a limit to how many emails I can send?

HuntDocs Email Marketing is included in your subscription. For large sends, the system confirms recipient counts before sending to help you stay in control. There are no surprise charges or per-email fees.

Ready to Connect with Your Clients?

Join hunting outfitters who are building stronger relationships with HuntDocs Email Marketing.

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