HuntDocs Marketing

Every cabin, tent, and bunk — managed like a real property

Most outfitters run lodging on a whiteboard, a spreadsheet, or memory — and it works right up until two parties show up for the same cabin. HuntDocs treats every place a hunter sleeps as a bookable unit, across every kind of property you run.

Every property type

Owned lodges and cabins, contracted hotels, temporary spike camps, even lodges your guides bring to the table.

No double-bookings

Automatic conflict detection means a unit that's already taken can't be handed out twice.

Smart assignment

Match a party to rooms with enough beds — it won't put two hunters in one bed — and assign a whole group at once.

Turnover & manifests

Block units for turnover or repairs, and print an occupancy manifest for camp.

Never double-book a bed

HuntDocs checks every reservation and maintenance block against the dates you're assigning, so a clash surfaces the moment it would happen — not when two trucks pull into the same camp. A unit that's already taken simply can't be handed out twice, and the occupancy board keeps the whole season in front of you.

Automatic conflict detection across every unit

Reservations and maintenance blocks both counted

Spot hunters who have a hunt but no bed yet

Put the right party in the right unit

Tell HuntDocs who's coming and it scores your rooms by fit — party size, who's hunting, who's along as a companion, and how many beds each room actually has. It points you to the right room and flags the wrong one — like two hunters who'd have to share a single king. Assign a whole group in one move, or shuffle guests between rooms when a party won't otherwise fit.

Match the party to rooms with enough separate beds — never two hunters in one bed
Assign an entire group in one move
Shuffle guests between rooms to fit a party that won't otherwise

Smart assignment suggesting which units fit a hunting party

Turnover, repairs, and a manifest for camp

Block a cabin for turnover between hunts, flag a wall tent that needs a repair, or close a property for the season — and HuntDocs keeps those days off the board so nothing books into them. Set default turnover times per property so the schedule reflects how your camp actually runs, then print an occupancy manifest so you, your camp manager, or your cook know exactly who's where.

Turnover, maintenance, seasonal-closure, and owner-use blocks
Per-property turnover times
Printable per-property occupancy manifests

Printable occupancy manifest listing hunters by unit

Part of the same platform you book and bill in

Lodging lives inside the same HuntDocs you already use for booking, payments, staff, and reporting — so camp logistics sit right next to the hunts they belong to, not in a separate spreadsheet.

Lodging software: common questions

Anywhere a hunter sleeps. HuntDocs handles owned lodges and cabins, contracted hotels and motels, temporary spike camps, and lodges your staff contribute — and tracks each bookable space, whether you call it a cabin, a wall tent, a room, or a bunk, with its own capacity and details.

Every time you assign a unit, HuntDocs checks the dates against existing reservations and any maintenance or turnover blocks on that unit. If they overlap, it flags the conflict before you can book it, so two parties never land in the same cabin.

Yes. A property can be linked to a staff member as a staff-contributed lodge, so a guide who brings a cabin or trailer to a hunt can have it tracked and assigned right alongside your owned and contracted properties.

No — lodging is a feature you switch on in Settings when you want it. If you don't manage your own camps, you can leave it off and use HuntDocs for booking, payments, and the rest.

Ready to run camp without the spreadsheet?

See how HuntDocs keeps every cabin, tent, and bunk straight all season.

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Run camp without the whiteboard.